Application Letter General Format

Application Letter is very important. This one of the factors being considered by the HR or the person in-charge for additional manpower in the company.

Your application letter should be well tailored for you to get the change to go to the interview level. Even if your expertise is only a bit related to the position you are applying, with an impressive application letter you could be able to stimulate the employer for you to be considered as one of their best applicants.

Below is the general format of an application letter to be observed:

Date:

The date is very important because it focuses on the urgency of the job and the creation of the application letter. It implies also that the applicant is aware on time in which an additional factor of being diligent enough on the responsibilities to be undertaken.

To:
(Position)

Obviously, this refers to the name of the person and his/her position in the company. Most of the time, the person here is the HR Manager or the personnel officer. Make sure that the name placed here should be the person who will accept your application letter.

Sir/Madam/Ma’am:

Do not use Dear here because your application letter is considered a business letter. Dear is used only for friendly letters and it has nothing to do with business especially on your application letter.

First Paragraph

In your first paragraph you should state where did you get the information that their institution/company is in need of additional manpower. Most of the time, especially big companies publish in the newspapers or any other advertising program about their needs of additional manpower. By mentioning the source, like newspaper in particular, internet and any other advertising methods will also boost your application letter. The reader or the person in charge may consider you because you prove that you are really aware of these types of environment.

Second Paragraph

Immediately state your complete name (including middle initials) in bold letter to give emphasis. To be followed by your course and skills and fro where you acquire your diploma. Do not forget to include your age because in every work or position in the company, it requires age. You may want to include you are physically healthy and fit to work, but this is optional. If you’ll be the lucky person, the company will require you to get a medical certificate.

Third Paragraph

It is very important to mention your experience about an event that you have been chosen as especial employee in your previous work because of the extra-ordinary things you did in which the company benefits from it. This will further prove that you are a responsible person and employee to be trusted by the company.

But if you are a fresh grad, you can leave this part or mention some of your experience during college days about your heroic act. But make sure it is closely related to the description of the job. If not, you have to support with a brief and concise explanation. Remember that an application letter should always in page only.

For the Fourth and Last Paragraph

State that you are always available in case the employer will call you for an interview. Do not ever make make you own or set time of your availability. You are an applicant and you don’t have any choice yet not to follow orders especially if coming from that of your prospect employer/company.

Salutation

For your salutation, use “Truly yours” and not “Respectfully yours”. Though this two are almost the latter is used only for students giving or requesting something from their teacher. “Truly yous” is more appropriate because you application letter is a business letter.

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