(the position should be placed below the name and the office address below the position)
We are assigned to conduct an interview to determine the reliability of some office procedures in relation to productivity improvement. The data to be gathered will be presented on the coming seminar to be held on ( date ) of this year.
In view of this, we would like to request your good office an appointment to conduct an interview with you and your staff about office procedures.
Hoping for your favorable response on the matter.
Thank you and more power.